Special General Meeting

24/03/2025 - 24/03/2025 4:30pm - 6pm

Room G01, Building 189

Nursing Students’ Society

MUNSS will be holding a Special General Meeting where club members will have the opportunity to nominate themselves or a friend for a position on the club committee.

Event Details:

• DATE: Monday, 24th March 2025
• TIME: 4:30 PM – 6:00 PM
• LOCATION: Room G01, Building 189
• FOOD & DRINKS: Provided!

Attendance Options:

• You may attend in person or online via Zoom.
• ALL ATTENDEES MUST HAVE A VALID TICKET. Free tickets will be available on the UMSU website (link will be shared on the day).
• You must sign up for a ticket whether attending in person or online.
• Zoom link will be shared on the day.
• Ticket availability:
  • Tickets will be available 15 minutes before the event begins and up to 30 minutes after the stated starting time.
  • Late arrivals must sign in physically at the event or via an online form.
  • Only registered attendance methods will be counted for voting and nominations.

If you need assistance, our team will be available on the day to help!

What to Expect:

• Meet the current committee and ask questions about the club.
• Learn about available positions and nominate yourself or a peer.
• Give suggestions for future club events.

Current 2025 Executive Committee:

• President: Jimmy Huang
• Vice-President: Lam-Nhi Nguyen
• Secretary: Kimia Taslimi
• Treasurer: Ralph Basa
• Educational Officer: Chanel le Roux

Available 2025 Sub-Committee Positions:

• First-Year Representative (x3)

Election & Voting Process

Eligibility:

• Candidates must be MUNSS members. Memberships can be purchased via UMSU website.
• Candidates may self-nominate, be nominated by others, or be nominated via a proxy.
• Individuals without a valid ticket will not be eligible for nomination.

Election Process:

• Each candidate will deliver a 45-second speech outlining their suitability for the role.
• Voting will be conducted via OpaVote (online voting form). Please follow the Returning Officer’s instructions and allow time for vote tallying.

Proxy Voting:

• As per section 13 of our constitution:
  • "Voting in all meetings shall be democratic, with a simple majority sufficing for the passage of a motion. All tied motions are lost."
  • "Proxy voting may be permitted if arranged prior to the meeting and approved by the executive and/or returning officer."
• Proxy voting must be arranged before the event and approved by the committee.
• Each proxy must be assigned to a single person (one proxy per person).
• A proxy cannot be a 2025 Executive Committee member or officer.
• To register a proxy, email us at least five business days before the election.
• Pre-SGM nominations will not be accepted—all nominations must be made during the election process.

Final Notes:

• Arrive on time to ensure smooth elections and participation. The meeting will proceed only if a minimum of 20 members are present within 30 minutes of the scheduled start time.
• Encourage your friends to attend and get involved!
• If you have any questions, feel free to reach out to us.

We look forward to seeing you at the SGM!